6. Electoral Registration Canvass
From each July our electoral services section will begin the process of the annual canvass.
Each household will receive a household enquiry form addressed to The Present Occupier. This is to enable us to confirm who is resident and identify new and previous residents. Each new resident will then be sent an Individual Registration Form to complete to enable them to register. Alternatively they can register online at www.gov.uk/register-to-vote
Using information received from the public, registration officers keep two registers - the electoral register and the open register (also known as the edited register).
The electoral register
The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It is also used for other limited purposes specified in law, such as:
- detecting crime (e.g. fraud)
- calling people for jury service
- checking credit applications.
The open register
The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organization. For example, it is used by businesses and charities to confirm name and address details. Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register does not affect your right to vote.
We will only use the information you give us for electoral purposes. We will look after personal information securely and we will follow the Data Protection Act 1998. We will not give personal information about you and other people in your household to anyone else or another organization unless we have to by law.