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Hiring the Guildhall

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6. Frequently asked questions

Questions and answers

What are minimum numbers for delegate packages?

Our packages are based on a minimum of 10 delegates. If you were to have less than 10 you would be welcome to hire the Guildhall itself, however anything else required would need to be purchased in addition to the hire.

What if I have purchased a package and my numbers change?

Please supply your minimum numbers on the booking form. You will be contracted for this amount as a minimum. We then invoice 50% of the overall cost (based on minimum numbers) as a deposit. Please refer to our terms and conditions regarding refunding. If you need to add any extra delegates, we would ask that this is done at least 5 working days before, to allow us to account for extra catering requirements.

Do you have sample menus?

We work with a range of caterers, therefore do not have one set menu per package. This means we can adapt to your preferences, and will send a menu upon request for your approval.

Do you cater for specific dietary requirements?

The catering provided is via external companies. If they know in advance they can cater for a wide range of dietary requirements including gluten or lactose free, vegan etc. Due to the nature of kitchen environments, we cannot guarantee that food is prepared in an allergy-free kitchen. Please bear this in mind if you have any delegates with allergies.

Can we hire the Guildhall without having a delegation package?

Yes you can. Please find enclosed hire rates. Please note that hire rates do not include catering & equipment.

Can we bring in food ourselves?

We would rather you do not bring your own food into the Guildhall, unless you have specific dietary needs that cannot be met by the caterer. However if you are hiring the Guildhall with no packages you may bring in food, but it must be pre-prepared/assembled and not prepared on site.

Is parking available?

There are numerous pay and display car parks nearby. Please see our Exeter car parks map.

Delivery times?

Delivery to the Guildhall is only permitted before 10.00am and after 6.00pm. Please advise beforehand.