Grants terms and conditions

Exeter Fund Conditions

All grant applications will:

  • Be made online through the Council’s new Exeter Fund webpage: the application process will be easy to access.

  • Only be accepted from groups with bank accounts in the name of the organisation/group. (Applicants from groups without bank accounts will be directed to their Community Builder and/or the Exeter Voluntary Sector Support Service who can assist in managing funds on their behalf.)

  • Be supported by copies of appropriate policies if required for example Safeguarding Policy.

  • Show that the project ties in with one or more of the City council priorities and how it meets the demands of development across the City.

  • Show that at least 75% of people benefiting from the project live in Exeter.

  • Show that there is community support for the project - see how you can demonstrate support.

  • Be required to give feedback about how the grant has helped to contribute to one or more of the key priorities.  You will need to supply details of how fund monies have been spent and  upload a simple summary and impact report within one month of project completion. Follow on reports may be requested for projects in receipt of large grants. Invoices should be kept for the year of the project delivery for auditing purposes should this be requested.

  • Acknowledge Exeter City Council support in project publicity material by using the logo provided.

  • Give Exeter City Council the right to share information you have provided in public reports and publicity material.

  • Complete a checklist and provide examples of what the project has achieved in contributing to one or more of the key priorities.

 

All grant applicants will need to confirm that they understand:

  • Funds must only be spent as detailed in the project application.

  • Funds cannot be allocated to individuals or private/for profit enterprises.

  • Funds cannot be allocated retrospectively.

  • Funds not spent must be returned to Exeter City Council.

  • Repayment of the fund can be required at the sole discretion of Exeter City Fund if you supply false information or you do not spend funds within 12 months.

  • Repeat funding will not be awarded if there are outstanding evaluation/impact reports.

  • There is no right of appeal against Panel decisions.

 

What we DON'T fund:

  • Grant making organisations.

  • It is unlikely that we will fund a project more than once in a 12 month period, although we will accept  applications from organisations who are holding funds on behalf of a number of  smaller local projects.

  • Large projects where a small grant would not make a significant difference.

  • National or regional charities, unless there is a local branch with its own management committee and bank account.

  • Overseas travel.

  • Promotion of political or religious beliefs.

  • Sponsorship and/or fundraising events.

  • Statutory bodies e.g., health services; local councils.

  • Schools/colleges/universities: internal/curriculum based projects would not be eligible but projects that are outward and community facing might be eligible depending on the nature of the project and if  led by a community group.

 

Exeter Grants Panel

Please see the Exeter Grants Panel Terms of Reference for further details about the panel.

Voting members of the panel are:

  • Chair of Panel - Portfolio Holder for Communities
  • 7 councillors reflecting political make–up of the Council
  • 2 Community Representatives

Non-voting Advisory members invited to support the work of the Panel are: 

  • Exeter City Council Director (Jo Yelland)
  • Chief Executive Officer, Devon Community Foundation
  • Chief Executive Officer, Exeter Voluntary and Community Sector Support Service.

2019/20 Panel:

  • Panel: Chair- Cllr Amal Ghusain
  • Cllr Ian Quance
  • Cllr Steve Warwick
  • Cllr Olwen Foggin
  • Cllr Richard Branston
  • Cllr Trish Oliver
  • Cllr Andrew Leadbetter
  • 1 opposition place not being taken up

 

When this content has been updated

Last updated 5 December 2019