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Organising your event, advice, responsibilities and notifying us

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4. Exeter safety advisory group

We have a policy to:

  • uphold reasonable standards of public safety at all public events in the Council’s area
  • encourage the well being of the public at those public events
  • ensure so far as possible that any inconvenience to residents, businesses and the general public arising from events is minimised.

To aid these objectives, we maintain a Safety Advisory Group (the Group) for public events. We also partner with selected agencies who offer us specialist advice.

The role of the Group is to consider events with potentially significant impact and requirements in order for such events to be safe.

The Group’s remit includes :

  • outdoor events which require a premises licence under the Licensing Act 2003
  • firework displays
  • carnivals and parades
  • other events with a potentially significant impact of a similar nature.

In general, events with potentially significant impact will be treated as being an event where more than 500 people are expected to attend. Although smaller events may require the involvement of the Group depending on the event.

The Safety Advisory Group terms of reference are available to download.