3. Organising your event safely
Organising safe events
Organising a safe event is all about thinking, and planning ahead. The level of detail in your planning should be proportionate to the scale of the event and the degree of risk.
It will useful to decide up-front who will support you with your duties as an event organiser. Whatever the scale of the event, make sure there is a clear understanding within the organising team of who will be responsible for safety matters. For organisations with five or more employees, this is likely to be driven by the company’s health and safety policy.
If your event includes building temporary structures like stages and marquees, the Health and Safety Executive (HSE) has some additional information that may be useful when making your event management arrangements.
As the event organiser, identifying these key factors about your event will help in planning for your safety measures:
scale, type and scope of the event
type and size of audience
location and access
duration of the event
time of day and year the event will be held
These considerations will help you to determine what resources and facilities will be required.